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Please complete the form at the bottom of this page to indicate your interest to the Alumni Relations team.

The Alumni team can provide you with a summary of graduates in your cohort we have contact details for on our alumni database.

If you are connected to anyone not on this list, please encourage them to complete the Alumni update your detailsÌýwebform so they receive updates and invites to future events.

With two weeks’ notice, the Alumni Relations team can schedule an initial 'expression of interest’ or a ‘save the date’ email to be sent to your cohort. This will help you identify the number of alumni who are interested in attending your reunion event.Ìý

Please consider if partners/friends are welcome to attend as guests. Once you have an idea on the number of graduates interested in attending your event, you can then consider venue options.

When planning your event please allow plenty of notice for alumni living outside of Australia – they will need time to plan and book travel arrangements.Ìý

A campus tour can be added to your reunion itinerary. To explore the University at your own pace, we have produced a self-guided tour brochure or request more specific tours by contacting the Alumni Relations team.

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After seeking an initial expression of interest from your cohort, contact the venue to check if the date of your event is available and what deposit is required to be paid in advance. Also consider if there are any accessibility requirements within the group.

For recommendations on venues, please contact the Alumni Relations team, who can make suggestions for on-campus and other local venues.

Create your event listing on a booking platform to accept online registrations and payment for your reunion dinner, lunch or other activities. This will help you to pay the deposit required to book a venue.

Please note:

• Booking platforms may charge a small fee.
• When setting the ticket price, ensure that all costs are covered e.g. venue hire, food, drinks, audio-visual (AV) hire, security, gifts and other miscellaneous costs.
• The event registration form will need to collect dietary requirements and accessibility details. This information will be required by the venue in advance of the event. Refer to the venue’s contract and booking agreement terms and conditions.
• Collecting University ID numbers (optional) may help you in the pre-event planning coordination.
• Your refund policy should be clear and correspond with the venue’s terms and conditions.

Email

To schedule an email invitation, send the content of your email and registration link to the Alumni Relations team. We require two weeks’ notice to schedule all communications. The University reserves to right to make any final changes to ensure emails comply with the University brand guidelines.

Reminders

Depending on the booking platform you are using, the platform may be able to send out an automatic reminders and confirmation emails prior to your event. Please check the settings in the booking platform to ensure your reminder is prepared and will be sent on the correct date.Ìý

If you would like the Alumni Relations team to send the reminder, you will need to send us a list of those in your cohort who have either registered or declined to attend, so that we can ensure we do not remind those who have already signed up or will not attend.

Once the content for the email invitation has been drafted and sent, we can promote your reunion on our Alumni Reunions website and on the alumni calendar of events. See below.

If you would like the Alumni Relations team to provide printed name badges for your guests to wear at the event, please provide a list of registrations at least one week prior to your reunion. Please include full names, email addresses and University ID if possible.

University branded merchandise may be available on request (depending on stock availability) from the Alumni Relations team. Alternatively, you may wish to purchase merchandise from on the North Terrace campus.

Consider a Class GiftÌý– a collective gift marking a special occasion or a milestone since graduation from University. The Class Gift can support a scholarship that impacts the lives of students at the University for decades to come. If you are interested in making a class gift, please visit theÌýÌýgiving page and call us on (08) 8313 5800.Ìý

• Ensure that a member of your organising committee is available to assist on the registration table, to help record who has attended your event. This will assist the venue, who will need to confirm specific dietary requirements of guests on arrival.
• If you wish to share photos after the event, please display a Notice of Filming and Photography on the registration desk. A template is available on request from the Alumni Relations team.
• If there’s a presentation planned for your event, templates are available on request, including an Acknowledgment of Country.

Post eventÌýÌý

• If you would like the Alumni Relations team to send a ‘Thank you' emailÌýapproximately one week after your event, please provide a list of attendees and supply any high-qualityÌýphotographs you would like to share with your guests.ÌýPhotography guidelines are available on request.